Privacy
Privacy Policy
We are committed to handling personal data lawfully, transparently, and with respect for your rights. This policy explains what we collect and why.
This Privacy Policy explains how the Artificial Intelligence Foundation ("the Foundation", "we", "us") collects, uses, and protects personal information when you visit our website or interact with us. We are committed to handling personal data lawfully, transparently, and with respect for your rights.
If you are located in the European Union or European Economic Area, please also read our EU/EEA (GDPR) Privacy Notice. If you are located in Switzerland, please also read our Swiss (FADP) Privacy Notice, which provide additional region-specific information.
Who is responsible for your data
The data controller responsible for your personal information is the Artificial Intelligence Foundation. You can contact us regarding privacy matters at [email protected] or by post at [insert registered postal address]. [If you have appointed a Data Protection Officer or EU/UK representative, insert their contact details here.]
What information we collect
We aim to collect as little personal information as possible. Depending on how you interact with us, this may include:
- Information you provide directly — such as your name, email address, and message when you complete a contact form or subscribe to our briefing.
- Technical information — such as your IP address, browser type, device information, and pages visited, collected automatically when you use the site.
- Cookie and analytics data — as described in our Cookie Policy, and only to the extent permitted by your choices.
We do not knowingly collect special categories of personal data (such as health, political, or biometric data) through this website, and we ask that you do not submit such information through our forms.
How and why we use your information
We use personal information only for specified, legitimate purposes:
- To respond to your enquiries and provide information you request;
- To send our briefing or updates where you have asked to receive them;
- To operate, secure, and improve our website;
- To comply with legal obligations and protect our rights.
Where the law requires a legal basis for processing, we rely on your consent (which you may withdraw at any time), the performance of a request you have made, our legitimate interests in operating the Foundation, or compliance with a legal obligation, as applicable.
How we share information
We do not sell your personal information. We share it only with service providers who help us operate the website and our communications (for example, hosting and email providers), under contracts that require them to protect it; with professional advisers where necessary; and with authorities where we are legally required to do so. [List your specific processors — such as your hosting, analytics, and email providers — here.]
International transfers
Where personal information is transferred outside your country or region, we take steps to ensure it remains protected by appropriate safeguards, such as standard contractual clauses or transfers to jurisdictions recognised as providing adequate protection. [Describe your actual transfer mechanisms here.]
How long we keep information
We retain personal information only as long as necessary for the purposes described above or as required by law, after which it is deleted or anonymised. [Insert your specific retention periods where you have defined them.]
How we protect information
We apply appropriate technical and organisational measures to protect personal information against unauthorised access, loss, or misuse, including encryption in transit and access controls. No method of transmission over the internet is entirely secure, however, and we cannot guarantee absolute security.
Your rights
Depending on your location, you may have rights to access, correct, delete, or restrict the use of your personal information, to object to certain processing, to data portability, and to withdraw consent. To exercise any right, contact us at [email protected]. We will respond within the time required by applicable law. Region-specific rights are described in our EU/EEA and Swiss notices.
Children's privacy
This website is intended for a general adult audience and is not directed at children. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can address it.
Changes to this policy
We may update this Privacy Policy from time to time. We will post the revised version here with an updated date, and where changes are significant we will take reasonable steps to notify you.
Contact
For any question about this policy or your personal information, contact [email protected].
Editorial note for the site operator: This document is a thorough, good-faith template reflecting common legal requirements. It is not legal advice. Before publication, have it reviewed by qualified counsel and complete every [bracketed placeholder] with your organisation's verified details.